Getting Better Results from MuniMins

Getting Better Results from MuniMins

MuniMins is designed to work with real-world meeting audio, but a few best practices can significantly improve the accuracy of generated minutes.

Recording practices

Use a single, clear recording source. MuniMins separates speakers by voice, so a single microphone in the middle of the room is fine — better than multiple independent audio tracks that don't sync.

Minimize background noise. Close windows, silence phones, and ask people to mute if they're not speaking. Clear audio makes transcription more accurate.

Record the full meeting. MuniMins works best with a complete, unedited recording. Avoid starting/stopping or heavy editing.

Consistent seating. If possible, have board members sit in the same seats. This helps MuniMins build stable voice profiles over time.

Consistent Motions. Boards that practice clear motion declarations will have better transcription accuracy.  

Vote Summaries. If the chair declares the vote clearly, "Passes Unanmously" the MuniMins can confirm the transcript against the chair's vote summary.

"Roll Call" Votes. If a roll call vote is required by law the chair should state "Roll Call Vote" and MuniMins will ensure the vote is captures as a roll call.

Setup practices

Add board members and participants first. Before your first upload, spend 10 minutes adding all your boards, members, and participants. This makes speaker identification much faster.

Use accurate role titles. For board members, include their actual role (Chair, Vice Chair, Member, etc.). MuniMins uses these to understand procedural language in meetings.

Confirm speakers consistently. After each of your first 5 meetings, confirm speaker identities in the transcript. This trains voice profiles that automate future meetings.

Workflow practices

Review soon after processing. Minutes are freshest in your mind right after the meeting. Review and confirm speakers while details are clear.

Use the approval workflow. Mark minutes as "Reviewed" or "Approved" as they move through your process. This keeps track of which minutes are ready for filing.

Export and file regularly. Don't let completed minutes pile up in "draft" — export and file them. This keeps your records clean.