Speaker Identification Best Practices

Speaker Identification Best Practices

Confirm speakers from the dropdown, not by typing. Only selections from the dropdown list link to voice profiles. Typed names are saved but don't strengthen profiles for future meetings.

Confirm all speakers in your first few meetings. The first 3-5 meetings set up your voice profiles. Take 5-10 minutes per meeting to confirm every speaker, even if you're confident MuniMins got it right. This builds the strongest profiles.

Review pre-matched suggestions carefully. If MuniMins suggests a name, check the confidence level (high/medium/low). Medium or low confidence should be verified against the transcript — is this really the right person?

Look for duplicates early. If the speaker legend shows 8 speakers but your board has 5 members, some speakers are probably duplicates. Fix these in your first meeting so they don't accumulate across meetings.

Use consistent naming. If you add "Jane Smith" to your board, confirm her as "Jane Smith" — not "Jane" or "J. Smith." Consistency helps voice profiles.

Don't try to identify one-time public speakers. If someone from the audience speaks once, you can leave them as "Speaker X" or type a name. They won't return often enough to build a profile, so it's not worth the effort.

Handle role changes carefully. If a board member takes the chair, keep them under the same name in the speaker identification. Update their board role separately in the Members page.