The Short Version
MuniMins is designed to be organized by municipality. This allows for sharing of important information like board names, members, participants, and voice profiles.
MuniMins recognizes municipalities by signup email domain — the part after the @ sign. So if the first person signs up with gwashington@anytownusa.gov, MuniMins knows that Anytown belongs to the Town or City of Anytown.
MuniMins Users
When a municipality signs up for MuniMins, an Organization Owner is designated and all users within that municipality domain become part of the same organization.
The Organization Owner can manage all users in the organization, including things like resetting passwords and adding new accounts. Importantly, if a user attempts to sign up for MuniMins for a municipality that has a Standard or Complete subscription, the Organization Owner will be notified with an access request. Once approved, the new person gets their own login and can access the municipality's boards, minutes, and recordings — all within the same organization.
To learn more about organization roles and management see Organization Roles & Management.
Why it works this way
Municipal minutes belong to the municipality, not to any one person. If a clerk retires or a board chair's term ends, the minutes, boards, voice profiles, and history should stay with the municipality. Having one organization per municipality means nothing is lost when people come and go.
It also means everyone in your municipality hall is working from the same place and things like voice profiles, boards, members, and participants can be shared so work is not duplicated.