Managing Your Board Roster
Your board roster drives roll call, vote counts, and speaker identification. When it matches who's actually at the table, your minutes are more accurate.
When a new member joins. Add them to the board before their first meeting gets processed. Go to Boards, select the board, click Members, and add them with their name and role. They'll start with no voice profile — that builds automatically as you process meetings and confirm their identity.
When a member leaves. Remove them from the board's Members page. Past minutes are not affected — their name stays in any minutes already generated. Their voice profile stops being matched for that board going forward.
When roles change. After a reorganization meeting (new chair elected, etc.), update the roles on the Members page. The Chair role matters most — MuniMins uses it to interpret procedural statements like calling for motions and announcing votes.
When a member serves on multiple boards. Add them to each board separately. Their voice profile is shared across boards — MuniMins recognizes their voice regardless of which board's meeting is being processed.
Annual reorganization. Most boards reorganize once a year. After that meeting: update roles for any changes, remove outgoing members, add incoming members. Do this before processing the reorganization meeting if you can.
For tips on meeting habits that improve accuracy, see Getting Better Results from MuniMins.