Boards represent the committees, commissions, or governing bodies that hold meetings in your municipality — for example, "Select Board," "Planning Board," or "Conservation Commission." Creating Boards before you start processing minutes will greatly improve speed and accuracy of minutes.
Create Your Boards
Click Boards in the sidebar.
To add a board:
- Type the board name in the Board Name field (e.g., "Select Board").
- Click Add Board.
Your new board will appear in the list below.
Add Board Members
Click Members next to any board (or click Members in the sidebar to see a board-level member list) to add members to boards. Members for the purposes of minutes are voting members of that board. MuniMins will use the number of members on a board to calculate the base-count for votes. Keeping member lists current will allow the MuniMins system to operate at its best accuracy.
To add a member:
- Enter the member's name in the Name field (e.g., "Jane Smith").
- Select their role from the Role dropdown (Chair, Vice Chair, Member, etc.).
- Click Add Member.
Members you add here will be available for speaker identification when MuniMins processes recordings for this board. Their names will appear in the roll call and vote tallies in your generated minutes.
Users & Board Permissions
Users can be granted access to all boards or only specific boards. This allows for organizations to be created specifically for single boards while protecting other boards and content. See Organization Roles and Permissions.