Board members are the voting members of a specific board. When MuniMins generates minutes, it uses your member roster to attribute motions, record votes, and fill in the roll call. Adding them takes about two minutes per board.
Add the members
- Click Members in the sidebar, or click Members next to your board on the Boards page.
- Select the board you just created from the dropdown at the top of the page (if it isn't already selected).
- For each voting member of the board:
- Enter the member's full name (first and last, spelled the way you want it to appear in minutes).
- Select their role from the Role dropdown — Chair, Vice Chair, Member, Clerk, and so on.
- Click Add Member.
Repeat for each voting member of the board. If a board has five voting members, you'll add five member records.
What about non-voting attendees?
Skip them for now. People like the Town Administrator, legal counsel, or department heads are participants, not board members. Participants are organization-wide and can attend any board's meetings. Adding them is optional for your first test run — you can come back after your first set of minutes is generated. See Members vs. Participants for more detail.
Voice profiles build automatically
You don't need to do anything special to set up voice identification. Once you start processing meetings and confirming who each speaker is, MuniMins builds a voice profile for every member you've added to the board. After a few meetings, speakers are identified automatically in new recordings. For now, just make sure every voting member is on the roster.
Next step
Step 3: Upload Your First Recording →