This is the step that turns MuniMins from a concept into something you can actually evaluate. Pick a recent meeting you have a recording for — the more representative of your typical meetings, the better. A boring thirty-minute committee meeting works fine. You don't need a long, dramatic one.
Before you upload
Have one of the following ready:
- An audio or video file — MP3, M4A, WAV, MP4, MOV, or WebM, up to 1 GB
- A public YouTube or Vimeo link to the meeting recording
- A Zoom cloud recording if your municipality uses Zoom and you've connected it in Settings → Integrations
If your file is over 1 GB, try converting it to MP3 first — even long meetings fit comfortably under the limit as audio-only.
Upload
- Click New Minutes in the sidebar.
- Select the board you created in Step 1 from the Board dropdown.
- Enter the meeting date and time. The start time matters — MuniMins uses it to calculate the approximate adjournment time in the generated minutes.
- Choose a detail level:
- Brief — one sentence per agenda item, motions only
- Standard — two to five sentence summaries with key points per topic
- Detailed — full narrative with speaker attributions and direct quotes
- Upload your file, paste a URL, or select a Zoom recording.
- Click Upload & Process.
What happens next
Your recording enters the Processing Queue. MuniMins transcribes the audio, identifies speakers using voice identification, extracts motions and votes, and then generates formal minutes in a two-stage AI pipeline.
Processing time depends on meeting length, but a typical one-hour meeting takes a few minutes. You don't need to keep the page open — processing runs in the background. When it's done, the minutes appear under All Minutes in the sidebar.
While you wait, you can:
- Add more boards or members
- Invite a colleague to your organization from Settings → Team
- Leave the page entirely and come back later
Next step
Step 4: Review Minutes & Identify Speakers →