When processing finishes, your first set of generated minutes is ready. This step walks you through reviewing them and confirming speaker identities — the most important thing you'll do on your first meeting, because it teaches MuniMins what your board members sound like.
Open your minutes
- Click All Minutes in the sidebar.
- Click the meeting title to open it.
You'll see three things on the view page: the formal minutes at the top, the transcript below with color-coded speaker labels (Speaker A, Speaker B, and so on), and a sidebar showing meeting metadata and status.
Identify the speakers
On your first meeting, MuniMins doesn't know who Speaker A is — it only knows there's one voice consistently labeled that way. Telling it who each speaker is builds voice profiles for next time.
- Scroll through the transcript and find the first Speaker tag you recognize.
- Click the colored speaker label (for example, the "Speaker A" tag).
- Start typing the person's name. The dropdown will filter to match against your board members and participants.
- Select the correct person from the dropdown. The name updates everywhere that speaker appears in the transcript.
- Repeat for every unidentified speaker in the meeting.
- Click Confirm Speakers when you're done.
If someone spoke in the meeting who isn't on your member or participant roster, you can type a new name — MuniMins will save it. For people who will appear in future meetings, add them as a board member or participant so voice profiles can build up.
Review the minutes themselves
Scan the formal minutes at the top of the page. You're looking for:
- Roll call attendance — did MuniMins catch the right names?
- Motion text, movers, and seconders — are motions attributed correctly?
- Vote counts — do tallies match reality?
- Anything that reads wrong — names spelled oddly, topics mislabeled, that sort of thing
If the detail level doesn't feel right — too terse, too verbose — you can regenerate the minutes at a different level without re-processing the audio. Use the Regenerate button at the top of the page.
If individual sections need editing, click into the minutes body and edit directly. Changes save as you type.
Your first meeting is the heaviest
Manual speaker confirmation on the first meeting is the most work you'll do in MuniMins. Once voice profiles are built, future meetings identify most speakers automatically. By the fifth or sixth meeting for any given board, speaker review takes under a minute.