Managing Participants
Participants are people who regularly attend board meetings but don't vote — your Municipality Administrator, Municipality Counsel, department heads, recording secretaries, and similar roles.
Unlike board members, participants are set up once at the organization level and tagged to the boards they typically attend. They don't belong to a single board — they can be associated with multiple boards.
Adding a participant
Go to Boards → Participants. Enter their name and role/title (e.g., "Municipality Manager," "Municipality Counsel"). Click Add Participant. Then tag which boards they regularly attend.
How participants appear in minutes
Participants show up in the "also present" section of your minutes, not in roll call. When they speak, their comments are attributed to them. They never appear in vote counts.
Voice profiles
Participants can build voice profiles just like board members. If your Municipality Administrator speaks at every Select Board meeting, confirming their identity after a few meetings means MuniMins will recognize them automatically going forward.
Removing a participant
If someone leaves their municipal role, remove them from the Participants page. Past minutes are unaffected.
For more on how members and participants differ, see Members vs. Participants.